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How to Plan an Event | Houston Event Photographer

Tara Flannery is a Certified Professional Photographer (CPP) based in The Woodlands and Conroe, TX.  Tara Flannery Photography specializes in event photography and can provide some tips on how to plan an event.  See more event photography in the gallery.  Contact me to book your event today!

How to Plan an Event

I love to photograph events – everything from corporate events to baby showers, baptisms, and galas.  These are fun events for me because I get to walk around and mingle and capture the essence of this special occasion.  Planning an event can be an overwhelming possibility.  But with a few steps of planning, it’ll be fun!

  1. Set a date, time, and location.  These are the first critical decisions to be made and the earlier the better on these decisions.
  2. Create a guest list.  Even if it’s just a rough estimate, you’ll need a headcount for the next steps.
  3. Plan for food, decor, and invitations.  Whether you do all of this yourself or get help, you’ll just need to make a plan.
  4. Hire professionals.  Depending on the size of your event, you may want to hire professionals for many of the services.  I’m biased but a professional photographer is one of the best investments here.  After all of the hard work and at the end of the day, the photographs will be the memories to hold on to.
  5. Relax and ENJOY!  If you’ve hired those professionals in Step 4, you can relax and enjoy the event!  No need to run around trying to do everything yourself during the event.  Relax and know that it’s all being handled by people who do this professionally.  From the DJ to the florist to the photographer, we will handle it and do our jobs so that you can have fun and enjoy!

A Baby Shower for Kim

Kim’s friends and family planned a stunning baby shower for her over the past weekend.  Everything was meticulously planned and executed.  One of the hosts opened her home for the event.  Another host made all of the delicious food.  Another host hired me so that she would have beautiful photos to remember the day.  Kim’s mom made all of the flower arrangements and they were gorgeous!  It was a beautiful event and everyone enjoyed the party, including Kim and her mom and mother-in-law.  First babies are so much fun!

How to Plan an Event flowers with light shining behindHow to Plan an Event fresh raspberries on displayParty Food Chicken and WafflesParty Food - homemade quicheHow to Plan an Event baby onesie that says "loved."Baby Shower Hosts and honoreeHow to Plan an Event mom-to-beGrandma at baby showerEvent flowers

Tara Flannery is a Certified Professional Photographer (CPP) based in The Woodlands and Conroe, TX.  Tara Flannery Photography specializes in event photography.  See more event photography in the gallery.  Contact me to book your event today!

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@taraflanneryphotography

That beautiful sunlight filtering through the trees? It can actually make your job a little harder. 😂📸

When I`m photographing families or seniors in wooded locations, one of the first things I`m looking for is consistent, even lighting.

Those little patches of sunlight coming through the trees (also called dappled light) might look pretty in person, but they can create distracting bright spots across your subject`s face, skin, and clothing.

Here are a few things I keep in mind when shooting in wooded areas:

🌳 Look for solid shade. I want my subjects evenly lit rather than having random patches of harsh sunlight hitting different parts of their bodies.

☀️ Use backlighting to your advantage. When the light is right, I love positioning the sun behind my subjects to create that beautiful, soft glow around their hair and shoulders.

📸 Don`t forget your lens hood! Shooting toward the sun can introduce unwanted lens flare and reduce contrast. A lens hood can help control some of that stray light while still allowing you to create beautiful backlit portraits.

And remember, just because a location is beautiful doesn`t mean every spot within it has great lighting!

Learning to recognize good light is just as important as knowing your camera settings.

📸 Just getting started in photography? I`ve put together a collection of FREE resources to help newer photographers build their skills and confidence behind the camera!

From lighting and posing to camera gear and more, there`s plenty to help you along the way.

Head to the link in my bio to explore all the free resources available!

And don`t forget to save this tip for your next outdoor session! 🌳

19 0
Open post by taraflanneryphotography with ID 18179722483444973
That beautiful sunlight filtering through the trees? It can actually make your job a little harder. 😂📸 When I'm photographing families or seniors in wooded locations, one of the first things I'm looking for is consistent, even lighting. Those little patches of sunlight coming through the trees (also called dappled light) might look pretty in person, but they can create distracting bright spots across your subject's face, skin, and clothing. Here are a few things I keep in mind when shooting in wooded areas: 🌳 Look for solid shade. I want my subjects evenly lit rather than having random patches of harsh sunlight hitting different parts of their bodies. ☀️ Use backlighting to your advantage. When the light is right, I love positioning the sun behind my subjects to create that beautiful, soft glow around their hair and shoulders. 📸 Don't forget your lens hood! Shooting toward the sun can introduce unwanted lens flare and reduce contrast. A lens hood can help control some of that stray light while still allowing you to create beautiful backlit portraits. And remember, just because a location is beautiful doesn't mean every spot within it has great lighting! Learning to recognize good light is just as important as knowing your camera settings. 📸 Just getting started in photography? I've put together a collection of FREE resources to help newer photographers build their skills and confidence behind the camera! From lighting and posing to camera gear and more, there's plenty to help you along the way. Head to the link in my bio to explore all the free resources available! And don't forget to save this tip for your next outdoor session! 🌳

If you’re planning family photos around Houston or The Woodlands, I`ve got 8 beautiful locations to consider 👇🏻

📍 W.G. Jones State Forest — Woodsy, natural, and perfect for that classic outdoor family portrait look.

📍 Alden Bridge Park — Relaxed, timeless, and a great option for families who want plenty of greenery.

📍 Rob Fleming Park at Creekside — Scenic, family-friendly, and especially beautiful for those warm, natural portraits.

📍 The Woodlands Waterway — A great mix of greenery, architecture, and a slightly more urban feel.

📍 Hughes Landing — Modern and polished with plenty of variety for your gallery.

📍 Mercer Botanic Gardens — Lush, colorful, and perfect if you love a garden-inspired backdrop.

📍 Downtown Conroe — Lots of character and architecture for something a little different from the traditional park setting.

📍 Downtown Tomball — Charming, casual, and full of personality.

🔖 SAVE this list for when it’s time to plan your family photos!

Still need to get your fall family photos on the calendar? I have just a few weekend dates remaining this season:

October 10 & 17
November 8 & 15

If one of those dates works for your family, don’t wait too long to grab it! Head to the link in my bio to reserve your family session. 📸

6 1
Open post by taraflanneryphotography with ID 17875084842636849
If you’re planning family photos around Houston or The Woodlands, I've got 8 beautiful locations to consider 👇🏻 📍 W.G. Jones State Forest — Woodsy, natural, and perfect for that classic outdoor family portrait look. 📍 Alden Bridge Park — Relaxed, timeless, and a great option for families who want plenty of greenery. 📍 Rob Fleming Park at Creekside — Scenic, family-friendly, and especially beautiful for those warm, natural portraits. 📍 The Woodlands Waterway — A great mix of greenery, architecture, and a slightly more urban feel. 📍 Hughes Landing — Modern and polished with plenty of variety for your gallery. 📍 Mercer Botanic Gardens — Lush, colorful, and perfect if you love a garden-inspired backdrop. 📍 Downtown Conroe — Lots of character and architecture for something a little different from the traditional park setting. 📍 Downtown Tomball — Charming, casual, and full of personality. 🔖 SAVE this list for when it’s time to plan your family photos! Still need to get your fall family photos on the calendar? I have just a few weekend dates remaining this season: October 10 & 17 November 8 & 15 If one of those dates works for your family, don’t wait too long to grab it! Head to the link in my bio to reserve your family session. 📸

A little bit of flash can go a LONG way outdoors. 📸

When I’m photographing families or seniors outside, I’m not trying to overpower the natural light or make the photo look like it was taken with flash.

I just want a little extra light to soften those shadows, even out skin tones, and give me a more polished final image.

The key? Keep it subtle.

Your flash should work with the natural light—not fight against it. When you get that balance right, you still get the beautiful look of an outdoor session, just with a little more control over your subject’s lighting.

If you’re a newer photographer, start experimenting with adding a small amount of off-camera flash to your outdoor sessions. You might be surprised by how much of a difference it makes!

📸 And if you’re building your photography skills, I have free resources on lighting, gear, posing, and more available through the link in my bio.

60 2
Open post by taraflanneryphotography with ID 18130059538764645
A little bit of flash can go a LONG way outdoors. 📸 When I’m photographing families or seniors outside, I’m not trying to overpower the natural light or make the photo look like it was taken with flash. I just want a little extra light to soften those shadows, even out skin tones, and give me a more polished final image. The key? Keep it subtle. Your flash should work with the natural light—not fight against it. When you get that balance right, you still get the beautiful look of an outdoor session, just with a little more control over your subject’s lighting. If you’re a newer photographer, start experimenting with adding a small amount of off-camera flash to your outdoor sessions. You might be surprised by how much of a difference it makes! 📸 And if you’re building your photography skills, I have free resources on lighting, gear, posing, and more available through the link in my bio.

The goal is to coordinate—not match. 👏🏻

Planning outfits for the whole family can easily become the most stressful part of family photos, so here’s my favorite way to simplify it:

Start with one person’s outfit (Mom, I’m looking at you 😉) and build everyone else around it.

Choose a color palette that works well with your location. For an outdoor session, earthy greens, browns, blues, creams, and other natural tones photograph beautifully.

Then add some variety! Mix different shades of denim, layer jackets or sweaters, and incorporate different fabrics and textures. Everyone should look like they belong together without looking like you bought the same outfit in five different sizes. 😂

And most importantly, choose clothes that actually feel like your family. You’ll be much more comfortable in front of the camera—and it’ll show in your photos.

And don`t forget, my weekend family session dates are filling up fast! 👇🏻

October 10th & 17th
November 8th & 15th

📸 Need a little more help planning your session? My free Family Session Welcome Guide covers wardrobe, locations, preparing for your session, and more. Grab it through the link in my bio!

8 1
Open post by taraflanneryphotography with ID 17954187546289592
The goal is to coordinate—not match. 👏🏻 Planning outfits for the whole family can easily become the most stressful part of family photos, so here’s my favorite way to simplify it: Start with one person’s outfit (Mom, I’m looking at you 😉) and build everyone else around it. Choose a color palette that works well with your location. For an outdoor session, earthy greens, browns, blues, creams, and other natural tones photograph beautifully. Then add some variety! Mix different shades of denim, layer jackets or sweaters, and incorporate different fabrics and textures. Everyone should look like they belong together without looking like you bought the same outfit in five different sizes. 😂 And most importantly, choose clothes that actually feel like your family. You’ll be much more comfortable in front of the camera—and it’ll show in your photos. And don't forget, my weekend family session dates are filling up fast! 👇🏻 October 10th & 17th November 8th & 15th 📸 Need a little more help planning your session? My free Family Session Welcome Guide covers wardrobe, locations, preparing for your session, and more. Grab it through the link in my bio!

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Serving the Greater Houston, Texas Area

tara@taraflannery.com

713-412-5437

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Tara is a member of the Professional Photographers of America PPA.
Tara is a Certified Professional Photographer.
Tara is a member of TPPA Texas Professional Photographer's Association.
Tara has earned her Master of Photography degree.
Tara has earned her Photographic Craftsman certification.
Tara is a member of the Professional Photographers Guild of Houston PPGH.