How to Plan an Event | Houston Event Photographer

Tara Flannery is a Certified Professional Photographer (CPP) based in The Woodlands and Conroe, TX.  Tara Flannery Photography specializes in event photography and can provide some tips on how to plan an event.  See more event photography in the gallery.  Contact me to book your event today!

How to Plan an Event

I love to photograph events – everything from corporate events to baby showers, baptisms, and galas.  These are fun events for me because I get to walk around and mingle and capture the essence of this special occasion.  Planning an event can be an overwhelming possibility.  But with a few steps of planning, it’ll be fun!

  1. Set a date, time, and location.  These are the first critical decisions to be made and the earlier the better on these decisions.
  2. Create a guest list.  Even if it’s just a rough estimate, you’ll need a headcount for the next steps.
  3. Plan for food, decor, and invitations.  Whether you do all of this yourself or get help, you’ll just need to make a plan.
  4. Hire professionals.  Depending on the size of your event, you may want to hire professionals for many of the services.  I’m biased but a professional photographer is one of the best investments here.  After all of the hard work and at the end of the day, the photographs will be the memories to hold on to.
  5. Relax and ENJOY!  If you’ve hired those professionals in Step 4, you can relax and enjoy the event!  No need to run around trying to do everything yourself during the event.  Relax and know that it’s all being handled by people who do this professionally.  From the DJ to the florist to the photographer, we will handle it and do our jobs so that you can have fun and enjoy!

A Baby Shower for Kim

Kim’s friends and family planned a stunning baby shower for her over the past weekend.  Everything was meticulously planned and executed.  One of the hosts opened her home for the event.  Another host made all of the delicious food.  Another host hired me so that she would have beautiful photos to remember the day.  Kim’s mom made all of the flower arrangements and they were gorgeous!  It was a beautiful event and everyone enjoyed the party, including Kim and her mom and mother-in-law.  First babies are so much fun!

How to Plan an Event flowers with light shining behindHow to Plan an Event fresh raspberries on displayParty Food Chicken and WafflesParty Food - homemade quicheHow to Plan an Event baby onesie that says "loved."Baby Shower Hosts and honoreeHow to Plan an Event mom-to-beGrandma at baby showerEvent flowers

Tara Flannery is a Certified Professional Photographer (CPP) based in The Woodlands and Conroe, TX.  Tara Flannery Photography specializes in event photography.  See more event photography in the gallery.  Contact me to book your event today!

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@taraflanneryphotography

Come spend a headshot + branding day with me! 📸

One of my favorite things about on-location sessions is getting to step into a client’s space and create images that actually feel connected to their business.

We can capture updated headshots, team photos, working shots, office details, and plenty of branding content—all without your team having to leave the office.

A lot goes into a shoot day, but this is the fun part: turning an ordinary workday into a whole new library of images for your brand.

Need updated photos for your business or team? Let’s plan your session! Click the link in my bio to get started! 🔗
If your kids are still living under your roof, take the photos. 🤍

You hear people say you only get 18 summers with your kids, and now that mine are grown, I understand just how quickly those years really go. Once college, work, relationships, and their own schedules enter the picture, getting everyone together at the same time gets a whole lot harder.

So don’t wait for the “perfect” year for family portraits. Document the family you have right now—the missing teeth, growth spurts, changing personalities, and even the little bit of chaos that comes with it.

Because one day, getting everyone in the same place for a family photo might be the hardest part.

🍂 Fall Family Portrait Weekend Availability:

September 20
October 3, 10, & 17
November 7 & 15

If family portraits have been on your list, grab one of my remaining fall dates before they’re gone.

📸 Book your session through the link in my bio.
Fall family portrait season is officially here! 🍂

I keep a limited number of weekend dates open specifically for family sessions each fall—and once they’re booked, they’re booked!

Whether you’re thinking ahead to holiday cards, finally updating the family photos on your walls, or simply wanting to document this season before the kids grow another inch, now is the time to get your session on the calendar.

My current weekend availability is listed above. Save your date before someone else grabs it! 🤍

📸 Ready to book? Head to the link in my bio to get started.
It's time to start planning Fall Family Photos! LIMITED SPOTS AVAILABLE 👇🏻

Fall is always one of my busiest seasons for family portraits, and those weekend dates tend to disappear quickly—so if family photos are on your list this year, now is the time to get them on the calendar.

CURRENT WEEKEND AVAILABILITY:
📅 September 20th
📅 October 3rd
📅 October 17th
📅 October 24th
📅 November 7th
📅 November 15th

Whether you’re updating the family photos on your walls, planning ahead for holiday cards, or simply realizing it’s been way too long since everyone was in the same photo… I’d love to document this season for you. 🤍

And remember—the kids aren’t going to look exactly like this next year. Don’t wait for the “perfect” time.

📸 Ready to claim your fall date? Book your family portrait session through the link in my bio. Once these weekends are gone, fall availability will be very limited!
🎓 Planning senior photos? Start with my Senior Session Guide!

I put it together to help you plan your session—from what to wear and what to bring to all the little details that make your photos feel like you. Grab it through the link in my bio!

And one thing I always encourage seniors to think about? Don’t document just one moment of senior year.

So much changes between the beginning of the school year and graduation.

Fall is about who you are right now—your personality, interests, style, sports, hobbies, and everything that made these last four years yours.

By spring, the focus starts shifting toward what’s next—college decisions, future plans, and all the excitement that comes with finishing senior year.

And then comes the cap and gown. 🎓 The final milestone before one chapter officially closes and another begins.

Senior year goes FAST. Take the photos. 🤍

📸 Class of 2027: Grab my Senior Session Guide through the link in my bio and start planning your senior photos!

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Serving the Greater Houston, Texas Area

tara@taraflannery.com

713-412-5437

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Tara is a member of the Professional Photographers of America PPA.
Tara is a Certified Professional Photographer.
Tara is a member of TPPA Texas Professional Photographer's Association.
Tara has earned her Master of Photography degree.
Tara has earned her Photographic Craftsman certification.
Tara is a member of the Professional Photographers Guild of Houston PPGH.