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How to Plan an Event | Houston Event Photographer

Tara Flannery is a Certified Professional Photographer (CPP) based in The Woodlands and Conroe, TX.  Tara Flannery Photography specializes in event photography and can provide some tips on how to plan an event.  See more event photography in the gallery.  Contact me to book your event today!

How to Plan an Event

I love to photograph events – everything from corporate events to baby showers, baptisms, and galas.  These are fun events for me because I get to walk around and mingle and capture the essence of this special occasion.  Planning an event can be an overwhelming possibility.  But with a few steps of planning, it’ll be fun!

  1. Set a date, time, and location.  These are the first critical decisions to be made and the earlier the better on these decisions.
  2. Create a guest list.  Even if it’s just a rough estimate, you’ll need a headcount for the next steps.
  3. Plan for food, decor, and invitations.  Whether you do all of this yourself or get help, you’ll just need to make a plan.
  4. Hire professionals.  Depending on the size of your event, you may want to hire professionals for many of the services.  I’m biased but a professional photographer is one of the best investments here.  After all of the hard work and at the end of the day, the photographs will be the memories to hold on to.
  5. Relax and ENJOY!  If you’ve hired those professionals in Step 4, you can relax and enjoy the event!  No need to run around trying to do everything yourself during the event.  Relax and know that it’s all being handled by people who do this professionally.  From the DJ to the florist to the photographer, we will handle it and do our jobs so that you can have fun and enjoy!

A Baby Shower for Kim

Kim’s friends and family planned a stunning baby shower for her over the past weekend.  Everything was meticulously planned and executed.  One of the hosts opened her home for the event.  Another host made all of the delicious food.  Another host hired me so that she would have beautiful photos to remember the day.  Kim’s mom made all of the flower arrangements and they were gorgeous!  It was a beautiful event and everyone enjoyed the party, including Kim and her mom and mother-in-law.  First babies are so much fun!

How to Plan an Event flowers with light shining behindHow to Plan an Event fresh raspberries on displayParty Food Chicken and WafflesParty Food - homemade quicheHow to Plan an Event baby onesie that says "loved."Baby Shower Hosts and honoreeHow to Plan an Event mom-to-beGrandma at baby showerEvent flowers

Tara Flannery is a Certified Professional Photographer (CPP) based in The Woodlands and Conroe, TX.  Tara Flannery Photography specializes in event photography.  See more event photography in the gallery.  Contact me to book your event today!

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@taraflanneryphotography

A small snapshot of the teams I’ve worked with recently 📸👇🏻

Headshots are one of those things that are easy to put off… until you realize your photos no longer reflect where you are now.

Outdated images, inconsistent team photos, or a mix of styles across platforms can quietly take away from how your brand is perceived.

A headshot refresh doesn’t have to be complicated—it just needs to be intentional.

If your team’s photos haven’t been updated in a while, this is a good time to take a look at what you’re currently using.

📩 If you’re ready for a headshot refresh, you can book a consultation through the link in my bio.

3 0
Open post by taraflanneryphotography with ID 17948665287227148
A small snapshot of the teams I’ve worked with recently 📸👇🏻 Headshots are one of those things that are easy to put off… until you realize your photos no longer reflect where you are now. Outdated images, inconsistent team photos, or a mix of styles across platforms can quietly take away from how your brand is perceived. A headshot refresh doesn’t have to be complicated—it just needs to be intentional. If your team’s photos haven’t been updated in a while, this is a good time to take a look at what you’re currently using. 📩 If you’re ready for a headshot refresh, you can book a consultation through the link in my bio.

Some of my favorite senior photos always include something personal.

Instruments, sports gear, pets, cars—these are the details that make your photos feel like you.

Senior sessions aren’t just about getting a few good pictures—they’re about capturing this season in a way that feels real and meaningful.

And with senior year right around the corner, now is the time to start thinking about it.

Spots tend to fill up quickly once the school year gets going, so planning ahead makes all the difference.

If you’re ready to start planning your senior session, you can book a consultation through the link in my bio.

12 0
Open post by taraflanneryphotography with ID 18220900369332453
Some of my favorite senior photos always include something personal. Instruments, sports gear, pets, cars—these are the details that make your photos feel like you. Senior sessions aren’t just about getting a few good pictures—they’re about capturing this season in a way that feels real and meaningful. And with senior year right around the corner, now is the time to start thinking about it. Spots tend to fill up quickly once the school year gets going, so planning ahead makes all the difference. If you’re ready to start planning your senior session, you can book a consultation through the link in my bio.

“Pick something you’d do for free…” It sounds simple—but building a career around it is anything but.

There’s a lot that goes into turning photography into something sustainable—learning your craft, understanding lighting, figuring out your gear, working with clients, and continuing to grow.

But if you’re willing to put in the time, it’s one of the most rewarding things you can do.

If you’re just getting started, I have a few free resources to help you figure out what actually matters (and what doesn’t).

🔗 You can grab them with the link in my bio.

35 1
Open post by taraflanneryphotography with ID 17962580388138281
“Pick something you’d do for free…” It sounds simple—but building a career around it is anything but. There’s a lot that goes into turning photography into something sustainable—learning your craft, understanding lighting, figuring out your gear, working with clients, and continuing to grow. But if you’re willing to put in the time, it’s one of the most rewarding things you can do. If you’re just getting started, I have a few free resources to help you figure out what actually matters (and what doesn’t). 🔗 You can grab them with the link in my bio.

At the end of the day, it’s not about the title—it’s about what the photos actually do for you.

For most teams, the hardest part isn’t getting the photos taken… it’s coordinating everything around it.

Schedules, availability, keeping the look consistent across everyone—it adds up quickly, and it’s usually why it gets pushed off.

That’s exactly why I created a Corporate Team Headshot Planner—to make the process simple, organized, and easy to execute from start to finish.

📥 If updating your team’s photos has been sitting on your to-do list, this will help you finally get it done—link in bio.

36 0
Open post by taraflanneryphotography with ID 18116997898903617
At the end of the day, it’s not about the title—it’s about what the photos actually do for you. For most teams, the hardest part isn’t getting the photos taken… it’s coordinating everything around it. Schedules, availability, keeping the look consistent across everyone—it adds up quickly, and it’s usually why it gets pushed off. That’s exactly why I created a Corporate Team Headshot Planner—to make the process simple, organized, and easy to execute from start to finish. 📥 If updating your team’s photos has been sitting on your to-do list, this will help you finally get it done—link in bio.

If headshot lighting feels confusing, I put together a guide with 3 simple setups that will get you consistent results—link in bio.

If your headshots feel a little “off”… it’s usually not your camera—it’s your lighting.

Here are 5 mistakes I see all the time:

1️⃣ Lighting from below
Creates unflattering shadows. Keep your light slightly above eye level.

2️⃣ Too much (or too harsh) light
Softer, controlled light will always look more professional.

3️⃣ No direction to your light
Flat lighting = flat images. You need some angle to create depth.

4️⃣ Mixing multiple light sources
This is how you end up with weird color and inconsistent tones.

5️⃣ Ignoring catchlights
Small detail, big impact—this is what brings life to your subject’s eyes.

Lighting doesn’t need to be complicated… it just needs to be intentional.

Curious—what’s been the hardest part about lighting for you?

34 0
Open post by taraflanneryphotography with ID 17870461365628869
If headshot lighting feels confusing, I put together a guide with 3 simple setups that will get you consistent results—link in bio. If your headshots feel a little “off”… it’s usually not your camera—it’s your lighting. Here are 5 mistakes I see all the time: 1️⃣ Lighting from below Creates unflattering shadows. Keep your light slightly above eye level. 2️⃣ Too much (or too harsh) light Softer, controlled light will always look more professional. 3️⃣ No direction to your light Flat lighting = flat images. You need some angle to create depth. 4️⃣ Mixing multiple light sources This is how you end up with weird color and inconsistent tones. 5️⃣ Ignoring catchlights Small detail, big impact—this is what brings life to your subject’s eyes. Lighting doesn’t need to be complicated… it just needs to be intentional. Curious—what’s been the hardest part about lighting for you?

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Serving the Greater Houston, Texas Area

tara@taraflannery.com

713-412-5437

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Tara is a member of the Professional Photographers of America PPA.
Tara is a Certified Professional Photographer.
Tara is a member of TPPA Texas Professional Photographer's Association.
Tara has earned her Master of Photography degree.
Tara has earned her Photographic Craftsman certification.
Tara is a member of the Professional Photographers Guild of Houston PPGH.