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How to Plan an Event | Houston Event Photographer

Tara Flannery is a Certified Professional Photographer (CPP) based in The Woodlands and Conroe, TX.  Tara Flannery Photography specializes in event photography and can provide some tips on how to plan an event.  See more event photography in the gallery.  Contact me to book your event today!

How to Plan an Event

I love to photograph events – everything from corporate events to baby showers, baptisms, and galas.  These are fun events for me because I get to walk around and mingle and capture the essence of this special occasion.  Planning an event can be an overwhelming possibility.  But with a few steps of planning, it’ll be fun!

  1. Set a date, time, and location.  These are the first critical decisions to be made and the earlier the better on these decisions.
  2. Create a guest list.  Even if it’s just a rough estimate, you’ll need a headcount for the next steps.
  3. Plan for food, decor, and invitations.  Whether you do all of this yourself or get help, you’ll just need to make a plan.
  4. Hire professionals.  Depending on the size of your event, you may want to hire professionals for many of the services.  I’m biased but a professional photographer is one of the best investments here.  After all of the hard work and at the end of the day, the photographs will be the memories to hold on to.
  5. Relax and ENJOY!  If you’ve hired those professionals in Step 4, you can relax and enjoy the event!  No need to run around trying to do everything yourself during the event.  Relax and know that it’s all being handled by people who do this professionally.  From the DJ to the florist to the photographer, we will handle it and do our jobs so that you can have fun and enjoy!

A Baby Shower for Kim

Kim’s friends and family planned a stunning baby shower for her over the past weekend.  Everything was meticulously planned and executed.  One of the hosts opened her home for the event.  Another host made all of the delicious food.  Another host hired me so that she would have beautiful photos to remember the day.  Kim’s mom made all of the flower arrangements and they were gorgeous!  It was a beautiful event and everyone enjoyed the party, including Kim and her mom and mother-in-law.  First babies are so much fun!

How to Plan an Event flowers with light shining behindHow to Plan an Event fresh raspberries on displayParty Food Chicken and WafflesParty Food - homemade quicheHow to Plan an Event baby onesie that says "loved."Baby Shower Hosts and honoreeHow to Plan an Event mom-to-beGrandma at baby showerEvent flowers

Tara Flannery is a Certified Professional Photographer (CPP) based in The Woodlands and Conroe, TX.  Tara Flannery Photography specializes in event photography.  See more event photography in the gallery.  Contact me to book your event today!

- INSTAGRAM -

@taraflanneryphotography

Here`s the truth 👇🏻

Most professionals avoid headshots because they`re scared it`ll feel awkward, forced, or fake.

But here`s what happens when you skip it ⬇️

❌ Outdated LinkedIn profiles
❌ Inconsistent team branding
❌ Missed opportunities to build instant credibility.

Your headshot isn`t just a photo. It`s your first impression working 24/7 across every platform where your business shows up.

Ready to get this handled without the stress? Let`s create headshots that actually represent the confident professional you are.

Click the link below to book your consultation 👇🏻

https://linktr.ee/taraflanneryphotography

#professionalheadshots #corporatephotography #businesscredibility #linkedinprofile #personalbranding #houstontexas #thewoodlandstx #headshotphotographer #corporateevents #teambranding

3 0
Open post by taraflanneryphotography with ID 18099023476817728
Here's the truth 👇🏻 Most professionals avoid headshots because they're scared it'll feel awkward, forced, or fake. But here's what happens when you skip it ⬇️ ❌ Outdated LinkedIn profiles ❌ Inconsistent team branding ❌ Missed opportunities to build instant credibility. Your headshot isn't just a photo. It's your first impression working 24/7 across every platform where your business shows up. Ready to get this handled without the stress? Let's create headshots that actually represent the confident professional you are. Click the link below to book your consultation 👇🏻 https://linktr.ee/taraflanneryphotography #professionalheadshots #corporatephotography #businesscredibility #linkedinprofile #personalbranding #houstontexas #thewoodlandstx #headshotphotographer #corporateevents #teambranding

Can you spot the difference? 👀

Same company. Same brand consistency. Three different years.

This is the power of a group composite - and it`s a game-changer for growing teams.

Here`s how it works 👇🏻

Instead of wrestling with everyone`s schedule to get your entire team in one place at one time (we all know that`s impossible), I photograph each person individually. Then I composite them together into a polished group photo that looks like everyone showed up on the same day.

Why this solves your biggest scheduling nightmare:

✅ New hire starts next month? Add them seamlessly to your existing team photo
✅ Team member leaves? Update the composite without re-scheduling everyone
✅ Remote employees? They can get photographed separately and added in
✅ Someone`s unavailable on photo day? No problem - we`ll catch them later
✅ Your team photo always looks current and complete

Most businesses struggle with outdated team photos because coordinating 15+ calendars feels impossible. Group composites eliminate that friction entirely.

Ready to create a team photo solution that actually scales with your business?

DM me TODAY and book a consultation!

#CorporateHeadshots #ProfessionalHeadshots #TeamHeadshots #groupcomposites #compositephotography #thewoodlandstxphotographer

5 0
Open post by taraflanneryphotography with ID 17850018090609837
Can you spot the difference? 👀 Same company. Same brand consistency. Three different years. This is the power of a group composite - and it's a game-changer for growing teams. Here's how it works 👇🏻 Instead of wrestling with everyone's schedule to get your entire team in one place at one time (we all know that's impossible), I photograph each person individually. Then I composite them together into a polished group photo that looks like everyone showed up on the same day. Why this solves your biggest scheduling nightmare: ✅ New hire starts next month? Add them seamlessly to your existing team photo ✅ Team member leaves? Update the composite without re-scheduling everyone ✅ Remote employees? They can get photographed separately and added in ✅ Someone's unavailable on photo day? No problem - we'll catch them later ✅ Your team photo always looks current and complete Most businesses struggle with outdated team photos because coordinating 15+ calendars feels impossible. Group composites eliminate that friction entirely. Ready to create a team photo solution that actually scales with your business? DM me TODAY and book a consultation! #CorporateHeadshots #ProfessionalHeadshots #TeamHeadshots #groupcomposites #compositephotography #thewoodlandstxphotographer

Here`s the truth: feeling awkward on camera isn`t about you—it`s about not knowing what to do with yourself.

Most professionals freeze up because they`re thinking about how they look instead of what they`re communicating. That self-consciousness? It shows up in every frame.

Here`s what actually works:
✅ Give yourself something to do with your hands (gesture naturally, hold something meaningful)
✅ Think about your MESSAGE, not your appearance
✅ Remember: confidence comes from preparation, not perfection

When you show up prepared and focused on serving your audience, that natural confidence comes through. And that`s what builds credibility and connection.

Need professional imagery that actually represents the confident leader you are?

Let`s talk about creating headshots and brand content that work as hard as you do.

#CameraConfidence #ProfessionalHeadshots #PersonalBranding #HoustonPhotographer #ExecutivePresence #BrandPhotography #CorporateHeadshots

6 0
Open post by taraflanneryphotography with ID 18080553748910209
Here's the truth: feeling awkward on camera isn't about you—it's about not knowing what to do with yourself. Most professionals freeze up because they're thinking about how they look instead of what they're communicating. That self-consciousness? It shows up in every frame. Here's what actually works: ✅ Give yourself something to do with your hands (gesture naturally, hold something meaningful) ✅ Think about your MESSAGE, not your appearance ✅ Remember: confidence comes from preparation, not perfection When you show up prepared and focused on serving your audience, that natural confidence comes through. And that's what builds credibility and connection. Need professional imagery that actually represents the confident leader you are? Let's talk about creating headshots and brand content that work as hard as you do. #CameraConfidence #ProfessionalHeadshots #PersonalBranding #HoustonPhotographer #ExecutivePresence #BrandPhotography #CorporateHeadshots

Exciting update for 2025: I’m now using Headshot Tools to make your team headshots even smoother!

Here`s the truth: The hardest part of team headshots isn`t the photography—it`s the chaos that comes after.

Tracking who chose which image. Chasing down approvals. Keeping everyone organized.

This year, I`ve integrated a system that eliminates all of that:

✨ Private proof galleries for each team member
📸 They choose their favorite on their own time
✅ I see selections instantly and deliver retouched images back to their gallery

No group emails. No confusion. No chasing people down.

When you bring me to your next corporate event, your team gets professional headshots without the coordination nightmare.

Ready to simplify your team`s headshot experience? Lets Talk.

#CorporateHeadshots #ProfessionalHeadshots #TeamHeadshots #BusinessHeadshots #HeadshotSession

8 0
Open post by taraflanneryphotography with ID 18029995763562598
Exciting update for 2025: I’m now using Headshot Tools to make your team headshots even smoother! Here's the truth: The hardest part of team headshots isn't the photography—it's the chaos that comes after. Tracking who chose which image. Chasing down approvals. Keeping everyone organized. This year, I've integrated a system that eliminates all of that: ✨ Private proof galleries for each team member 📸 They choose their favorite on their own time ✅ I see selections instantly and deliver retouched images back to their gallery No group emails. No confusion. No chasing people down. When you bring me to your next corporate event, your team gets professional headshots without the coordination nightmare. Ready to simplify your team's headshot experience? Lets Talk. #CorporateHeadshots #ProfessionalHeadshots #TeamHeadshots #BusinessHeadshots #HeadshotSession

Want flawless, consistent headshots every single time? Here`s the secret 👇🏻

The right equipment and settings.

When you`re starting out, headshot photography can feel inconsistent—great results one session, frustrating the next.

Here`s what I`ve learned: Consistency isn`t about luck. It`s about dialing in your setup.

✅ The right lens and focal length
✅ Lighting that flatters every face
✅ Camera settings you can replicate
✅ A process that works under pressure

When you nail these fundamentals, you stop second-guessing yourself. Your clients get professional results every time. And you build a reputation for quality they can count on.

Starting or refining your headshot photography?

Drop your questions in the comments—let`s talk through what`s working (or what`s not) in your setup.

#CorporateHeadshots #ProfessionalHeadshots #HeadshotPhotography #TheWoodlandsTX

3 0
Open post by taraflanneryphotography with ID 17966798951996572
Want flawless, consistent headshots every single time? Here's the secret 👇🏻 The right equipment and settings. When you're starting out, headshot photography can feel inconsistent—great results one session, frustrating the next. Here's what I've learned: Consistency isn't about luck. It's about dialing in your setup. ✅ The right lens and focal length ✅ Lighting that flatters every face ✅ Camera settings you can replicate ✅ A process that works under pressure When you nail these fundamentals, you stop second-guessing yourself. Your clients get professional results every time. And you build a reputation for quality they can count on. Starting or refining your headshot photography? Drop your questions in the comments—let's talk through what's working (or what's not) in your setup. #CorporateHeadshots #ProfessionalHeadshots #HeadshotPhotography #TheWoodlandsTX

Here`s the truth ⬇️

Coordinating headshots for conference attendees shouldn`t fall on your already-overloaded admin team.

If you`re planning a conference with attendees flying in from all over, here`s what happens when you add a professional headshot station to your event:

✅ Zero scheduling coordination (no calendar nightmare)
✅ Professional headshots captured on-site during the event
✅ Automatic delivery via link—no manual file sending
✅ Optional email capture for your database (bonus networking intel)
✅ Literally zero admin work for your team

The software handles everything. Your attendees get professional headshots. You get organized delivery and optional email data. Your admin team gets their sanity back.

Ready to eliminate headshot coordination from your event planning checklist?

👉🏻 Let`s talk logistics. Shoot me a DM!

#CorporateEvents #EventPlanning #CorporateHeadshots #HeadshotPhotographer #CorporateBranding

4 0
Open post by taraflanneryphotography with ID 18087024644069389
Here's the truth ⬇️ Coordinating headshots for conference attendees shouldn't fall on your already-overloaded admin team. If you're planning a conference with attendees flying in from all over, here's what happens when you add a professional headshot station to your event: ✅ Zero scheduling coordination (no calendar nightmare) ✅ Professional headshots captured on-site during the event ✅ Automatic delivery via link—no manual file sending ✅ Optional email capture for your database (bonus networking intel) ✅ Literally zero admin work for your team The software handles everything. Your attendees get professional headshots. You get organized delivery and optional email data. Your admin team gets their sanity back. Ready to eliminate headshot coordination from your event planning checklist? 👉🏻 Let's talk logistics. Shoot me a DM! #CorporateEvents #EventPlanning #CorporateHeadshots #HeadshotPhotographer #CorporateBranding

- STAY IN TOUCH -

Serving the Greater Houston, Texas Area

tara@taraflannery.com

713-412-5437

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Tara is a member of the Professional Photographers of America PPA.
Tara is a Certified Professional Photographer.
Tara is a member of TPPA Texas Professional Photographer's Association.
Tara has earned her Master of Photography degree.
Tara has earned her Photographic Craftsman certification.
Tara is a member of the Professional Photographers Guild of Houston PPGH.