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How to Plan an Event | Houston Event Photographer

Tara Flannery is a Certified Professional Photographer (CPP) based in The Woodlands and Conroe, TX.  Tara Flannery Photography specializes in event photography and can provide some tips on how to plan an event.  See more event photography in the gallery.  Contact me to book your event today!

How to Plan an Event

I love to photograph events – everything from corporate events to baby showers, baptisms, and galas.  These are fun events for me because I get to walk around and mingle and capture the essence of this special occasion.  Planning an event can be an overwhelming possibility.  But with a few steps of planning, it’ll be fun!

  1. Set a date, time, and location.  These are the first critical decisions to be made and the earlier the better on these decisions.
  2. Create a guest list.  Even if it’s just a rough estimate, you’ll need a headcount for the next steps.
  3. Plan for food, decor, and invitations.  Whether you do all of this yourself or get help, you’ll just need to make a plan.
  4. Hire professionals.  Depending on the size of your event, you may want to hire professionals for many of the services.  I’m biased but a professional photographer is one of the best investments here.  After all of the hard work and at the end of the day, the photographs will be the memories to hold on to.
  5. Relax and ENJOY!  If you’ve hired those professionals in Step 4, you can relax and enjoy the event!  No need to run around trying to do everything yourself during the event.  Relax and know that it’s all being handled by people who do this professionally.  From the DJ to the florist to the photographer, we will handle it and do our jobs so that you can have fun and enjoy!

A Baby Shower for Kim

Kim’s friends and family planned a stunning baby shower for her over the past weekend.  Everything was meticulously planned and executed.  One of the hosts opened her home for the event.  Another host made all of the delicious food.  Another host hired me so that she would have beautiful photos to remember the day.  Kim’s mom made all of the flower arrangements and they were gorgeous!  It was a beautiful event and everyone enjoyed the party, including Kim and her mom and mother-in-law.  First babies are so much fun!

How to Plan an Event flowers with light shining behindHow to Plan an Event fresh raspberries on displayParty Food Chicken and WafflesParty Food - homemade quicheHow to Plan an Event baby onesie that says "loved."Baby Shower Hosts and honoreeHow to Plan an Event mom-to-beGrandma at baby showerEvent flowers

Tara Flannery is a Certified Professional Photographer (CPP) based in The Woodlands and Conroe, TX.  Tara Flannery Photography specializes in event photography.  See more event photography in the gallery.  Contact me to book your event today!

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@taraflanneryphotography

This one is for the corporate admins 👇🏻

Is coordinating individual headshot appointments your nightmare?

Here`s what usually happens:

❌ Chasing down 15+ team members for availability
❌ Booking separate sessions across multiple weeks
❌ Dealing with cancellations and rescheduling chaos
❌ Inconsistent photos because everyone went at different times
❌ The whole process takes MONTHS

Here`s the solution I built specifically for this problem:

✅ Event-based headshot station at YOUR office
✅ Everyone photographed in one efficient session
✅ Consistent lighting and style across your entire team
✅ Private proof galleries so each person controls their image
✅ The whole thing is done in hours, not months

You handle the calendar invite. I handle everything else.

Is your team due for updated headshots? Let`s make it happen without the scheduling chaos.

DM me or use the link in bio to schedule a consultation. Let me walk you through exactly how this works.

#corporateheadshots #corporatephotography #teamheadshots #thewoodlandstx #marketingmanager #teamphotos

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Open post by taraflanneryphotography with ID 18119395342562489
This one is for the corporate admins 👇🏻 Is coordinating individual headshot appointments your nightmare? Here's what usually happens: ❌ Chasing down 15+ team members for availability ❌ Booking separate sessions across multiple weeks ❌ Dealing with cancellations and rescheduling chaos ❌ Inconsistent photos because everyone went at different times ❌ The whole process takes MONTHS Here's the solution I built specifically for this problem: ✅ Event-based headshot station at YOUR office ✅ Everyone photographed in one efficient session ✅ Consistent lighting and style across your entire team ✅ Private proof galleries so each person controls their image ✅ The whole thing is done in hours, not months You handle the calendar invite. I handle everything else. Is your team due for updated headshots? Let's make it happen without the scheduling chaos. DM me or use the link in bio to schedule a consultation. Let me walk you through exactly how this works. #corporateheadshots #corporatephotography #teamheadshots #thewoodlandstx #marketingmanager #teamphotos

There’s a reason I reach for this lens during branding sessions.

I get asked about camera gear all the time — especially during branding sessions — and while the tools matter, how they support the experience matters more.

I love using a zoom lens for portraits because it gives me flexibility. I can adjust framing and perspective without breaking the flow of the session, which helps my client stay relaxed, confident, and present.

That range lets me focus less on repositioning and more on connection, expression, and creating images that feel natural and intentional.

Every technical choice I make is about creating an effortless experience — not just a sharp photo.

If you’re a photographer just starting out and trying to decide where to invest first, remember this: the “best” lens is the one that supports how you shoot and how you want your clients to feel.

📸 Fellow photographers — what lens do you reach for most during portrait sessions?

Drop it in the comments 👇🏻 I’d love to hear.

#behindthescenes #photographygear #professionalheadshots #thewoodlandsphotographer #brandingphotography

15 1
Open post by taraflanneryphotography with ID 18332658136243342
There’s a reason I reach for this lens during branding sessions. I get asked about camera gear all the time — especially during branding sessions — and while the tools matter, how they support the experience matters more. I love using a zoom lens for portraits because it gives me flexibility. I can adjust framing and perspective without breaking the flow of the session, which helps my client stay relaxed, confident, and present. That range lets me focus less on repositioning and more on connection, expression, and creating images that feel natural and intentional. Every technical choice I make is about creating an effortless experience — not just a sharp photo. If you’re a photographer just starting out and trying to decide where to invest first, remember this: the “best” lens is the one that supports how you shoot and how you want your clients to feel. 📸 Fellow photographers — what lens do you reach for most during portrait sessions? Drop it in the comments 👇🏻 I’d love to hear. #behindthescenes #photographygear #professionalheadshots #thewoodlandsphotographer #brandingphotography

Looking for a job right now? This matters more than most people realize 👇🏻

In a competitive job market, your professional photo often makes the first impression — before your résumé is read, before an interview is scheduled, before you ever get the chance to speak.

And the truth is, not all photos communicate the same thing.

A strong headshot signals confidence, credibility, and readiness — without feeling stiff or overproduced. It shows that you take your career seriously and understand how you want to be perceived.

What actually works:

✅ Professional lighting that looks natural, not filtered
✅ Images that translate across LinkedIn, email signatures, and company profiles
✅ Guidance on wardrobe and posing so you feel confident and comfortable
✅ A photo that reflects who you are now, not who you were a few years ago

Whether you’re entering the workforce, changing roles, or positioning yourself for what’s next, your professional image plays a bigger role than you think.

If you’re ready to show up with clarity and confidence, I’d love to help.

📩 Link in bio to book your session.

#careeradvice #professionalheadshots #linkedintips #corporatelife #firstjob #careerdevelopment #thewoodlandstx

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Open post by taraflanneryphotography with ID 17949969360070700
Looking for a job right now? This matters more than most people realize 👇🏻 In a competitive job market, your professional photo often makes the first impression — before your résumé is read, before an interview is scheduled, before you ever get the chance to speak. And the truth is, not all photos communicate the same thing. A strong headshot signals confidence, credibility, and readiness — without feeling stiff or overproduced. It shows that you take your career seriously and understand how you want to be perceived. What actually works: ✅ Professional lighting that looks natural, not filtered ✅ Images that translate across LinkedIn, email signatures, and company profiles ✅ Guidance on wardrobe and posing so you feel confident and comfortable ✅ A photo that reflects who you are now, not who you were a few years ago Whether you’re entering the workforce, changing roles, or positioning yourself for what’s next, your professional image plays a bigger role than you think. If you’re ready to show up with clarity and confidence, I’d love to help. 📩 Link in bio to book your session. #careeradvice #professionalheadshots #linkedintips #corporatelife #firstjob #careerdevelopment #thewoodlandstx

Your 2026 version is calling, and she looks good. 📞✨

As we dive into the new year, the businesses that will stand out are the ones that lead with clarity and consistency.

When your entire team shows up with cohesive, high-quality headshots, it sends a message:

✅ We are professional
✅ We are a unit
✅ We pay attention to detail

These final results show exactly what happens when you prioritize your brand’s visual identity.

Investment in yourself is the only investment with a guaranteed return. How are you choosing to show up for your clients this year?

New year, new standards. DM me to discuss a headshot refresh for you OR your whole team!

8 3
Open post by taraflanneryphotography with ID 18056212157675913
Your 2026 version is calling, and she looks good. 📞✨ As we dive into the new year, the businesses that will stand out are the ones that lead with clarity and consistency. When your entire team shows up with cohesive, high-quality headshots, it sends a message: ✅ We are professional ✅ We are a unit ✅ We pay attention to detail These final results show exactly what happens when you prioritize your brand’s visual identity. Investment in yourself is the only investment with a guaranteed return. How are you choosing to show up for your clients this year? New year, new standards. DM me to discuss a headshot refresh for you OR your whole team!

Here`s the truth 👇🏻

Your professional image is often the first impression potential clients and partners have of your expertise.

Starting 2026 with updated, polished headshots isn`t just about looking good—it`s about showing up with the credibility your experience deserves.

Whether it`s for your website, LinkedIn, or your entire team`s branding, professional imagery sends a clear message: you`re serious about your business.

Ready to make 2026 your most credible year yet?

Let`s create headshots that match your expertise. Link in bio to schedule your consultation. 📸

#ProfessionalHeadshots #BusinessCredibility #NewYearNewImage #CorporatePhotography #TheWoodlandsPhotographer

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Open post by taraflanneryphotography with ID 18067649171531895
Here's the truth 👇🏻 Your professional image is often the first impression potential clients and partners have of your expertise. Starting 2026 with updated, polished headshots isn't just about looking good—it's about showing up with the credibility your experience deserves. Whether it's for your website, LinkedIn, or your entire team's branding, professional imagery sends a clear message: you're serious about your business. Ready to make 2026 your most credible year yet? Let's create headshots that match your expertise. Link in bio to schedule your consultation. 📸 #ProfessionalHeadshots #BusinessCredibility #NewYearNewImage #CorporatePhotography #TheWoodlandsPhotographer

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Serving the Greater Houston, Texas Area

tara@taraflannery.com

713-412-5437

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Tara is a member of the Professional Photographers of America PPA.
Tara is a Certified Professional Photographer.
Tara is a member of TPPA Texas Professional Photographer's Association.
Tara has earned her Master of Photography degree.
Tara has earned her Photographic Craftsman certification.
Tara is a member of the Professional Photographers Guild of Houston PPGH.